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How do I create a digital signature and/or share with multiple users

If you already have the certificate created and available on a network resource, please skip to the Sharing a Signature section.

Create a Certificate

You will first need to create the certificate and the image you would like to use in a shared network location.

1. Open a new document and use the Sign Document tool under the Protect Tab.

  • Choose “Use Certificate from file”

2. Click Create Certificate:


3. Fill in the fields as desired, then be sure to select “New PKCS#12 Digital ID File” 

4. Once you have set a password, click okay, you will then be prompted to save it to a location.

  • Ensure you save this to a network location that is accessible to all users who will be using it.

5. Select Manage:

6. Select the template you would like to share, and click Edit:

7. Choose Custom Icon (This should also be available on a shared network location):

8. Deselect all aspects of the certificate you do not want displayed:

At this point, you should have a certificate and an image in a shared location.

Sharing a Signature

1. Open the File tab and choose Export Settings:

  • Depending on your version of the editor, this may be under the Manage Settings menu.

2. Select Digital Signature Appearance Templates and Deselect all other options:

3. Save the settings Export to an easily accessible location with a user friendly name:

4. Distribute this file to your users, and have them Import this file into their PDF-XChange Editor or Editor Plus application in order to finalize the sharing process.

If you have any questions or concerns, please send an email to
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